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The Organisation

The Australian Security Intelligence Organisation (ASIO) protects Australia from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO's people are ordinary Australians but they do extraordinary things – they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient.

We seek to reflect the diversity of the community we protect. ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander Peoples are encouraged to apply. Our people are introverted, extroverted and neurodiverse. We are secretive about what we do, not what we value.

The opportunity

ASIO is looking for enthusiastic and motivated Project Managers. You would be part of a team, working under broad direction, to undertake a variety of projects. ASIO's work program is large, diverse and innovative. 

You will use project management principles and practices to deliver business objectives through a project's life cycle. 

• Information Communication Technology Project Managers: you will be working in a secure, multi-platform and multi-vendor technical environment, so no 2 projects will be the same. 
• Property, Accommodation and Facilities Project Managers: you will be engaged in all project elements that enable the Organisation to deliver on its mission. 

We offer varied career paths and professional development opportunities, so if you're seeking growth and challenge, you've come to the right place.

A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months.

Role responsibilities

We are seeking project management professionals at a range of levels, with the responsibilities commensurate with those levels. 

AE5 Project Support Officers may be required to:

• Contribute to project support activities.
• Implement continuous project management process improvement and change within an established framework.
• Maintain project risk registers, including regular reviews and updates, advising team members if they have been nominated to execute risk treatment, and facilitating project risk workshops.
• Implement stakeholder communication plans, enhancing customer and stakeholder relationships.
• Provide administration support including schedule maintenance, monthly reporting, and resource management.

AE6 Project Managers may be required to:

• Manage small projects or elements of larger projects under the guidance of a senior project manager within an established framework.
• Work collaboratively by building effective relationships with team members and external stakeholders.
• Engage with stakeholders and manage expectations to deliver agreed project outcomes.
• Use initiative and experience to analyse, plan, review and adjust priorities and work activities to meet business outcomes. 

AEE1 Project Managers may be required to:

• Manage medium to large projects or elements of large complex projects under the guidance of a senior project manager within an established framework.
• Achieve project outcomes, progress work packages, review team and business performance, and focus on identifying opportunities for continuous improvement. 
• Work independently in alignment with strategic objectives and communicate expected outcomes.
• Engage with stakeholders and manage expectations to deliver agreed project outcomes. 
• Use people management skills and knowledge to lead a high-performing and cohesive team, including to contribute towards ongoing self-improvement and professional development. 

What you will bring

We invite applications from people with one or more of the following:

• Experience in a variety of project management methodologies e.g. PMBOK, PRINCE2, AGILE, DSDM, and the ability to apply the most appropriate in a project or business environment.
• Experience in project delivery within an area of ICT or facilities.
• Experience with project scheduling tools e.g. Microsoft Project.
• Experience with project and issue tracking tools e.g. Atlassian Jira Software.
• Experience leading project delivery teams in a dynamic, customer-driven, mission-focused environment.
• Experience with the Commonwealth complex procurement process, including the tendering process, and managing contracts and vendor relationships.

Qualifications or experience

The following qualifications or experience, while not essential, are desirable:

AE5 Project Support Officer:

• BSB40920 Certificate IV in Project Management Practice. 
• Certified Practising Project Practitioner (AIPM Certification) with the Australian Institute of Project Management (AIPM) or the ability to achieve certification. 

AE6 and EL1 Project Manager:

• BSB50820 Diploma of Project Management or undergraduate qualification in information technology and/or project management. 
• Certified Practicing Project Manager (CPPM) certification with the Australian Institute of Project Management (AIPM) or the ability to achieve certification. 
• Axelos PRINCE 2 Practitioner Certification. 
• Knowledge or experience of project management principles and practices. Experience within the area of ICT is highly regarded.

What we offer you

ASIO provides a number of benefits to its staff including:

• A competitive salary, including a 7.5 per cent allowance for maintaining a TOP SECRET-Privileged Access security clearance.
• Employer superannuation contributions of 15.4 per cent.
• A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance.
• Flexible working arrangements to assist you to maintain your work-life balance (please note: due to our unique working environment, work from home options are generally not available).
• Access to 7 staff-led diversity and inclusion networks. 
• Study assistance, including financial support and study leave for tertiary education.
• Access to an Employee Assistance Program (EAP).

Eligibility

To be eligible for the role, you must be: 

• An Australian citizen.
• Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.

ASIO is committed to fostering a diverse and inclusive environment, where all staff are valued and respected. We welcome and value applications from all eligible candidates, irrespective of gender, sexual orientation, ethnicity, religious affiliation, age or disability. Aboriginal and Torres Strait Islander peoples are encouraged to apply.

Reasonable adjustments

Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.

Location

These positions are predominately located in Canberra, with limited opportunities available in Sydney. Relocation assistance is provided to successful candidates where ASIO requires you to relocate.

How to apply

Click on ‘Apply online' to commence your application. Your application must be complete and include the following:

• A written pitch of up to 500 words detailing how your skills, knowledge and experience meet the requirements of the position.
• A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant training you may have undertaken.
• Details of 2 referees, which must include a current or previous manager. 

All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages.

ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.

Closing date and time

Monday 11 November 2024, 5:00pm AEDT

No extensions will be granted and late applications will not be accepted. 

The Recruitment Selection Process – what to expect

We thank all applicants for their interest in applying for a role with ASIO. Please be advised that our selection process is rigorous and extensive.

All employment decisions and selection processes at ASIO are based on merit principles and candidates must be prepared to undergo various selection stages. The stages themselves may include; application submission, eligibility checks, online testing, skills-based assessment and panel discussion.

ASIO is committed to fostering a diverse and inclusive environment for candidates to participate within all stages of the selection process. These opportunities may include reasonable adjustment to assessment methodologies to enable full participation. 

ASIO holds all employment applications in the strictest of confidence. It is essential that you do the same. Please do not discuss your application with others as doing so may adversely affect your potential employment.

We ask all applicants for their patience throughout the process. Once complete, we will notify unsuccessful candidates but will not provide feedback on any aspect of the selection process.

Employment conditions

Employment is under the Australian Security Intelligence Organisation Act 1979. Conditions of service are similar to those applying in the Australian Public Service. We recognise entitlements accrued under the Public Service Act 1999 and provide for continuation of superannuation under the Commonwealth schemes. Salary packaging arrangements are also available.

More information

For more information about ASIO, please visit our website.